Table of Contents
See also: Frequently Asked Questions (FAQ) page.
Qlockwork is a time-tracking product that monitors your computer activities and publishes them in a new Outlook calendar.
There are 2 versions of Qlockwork: Qlockwork and Qlockwork Pro.
Once you have installed Qlockwork, it will start tracking your activities straight away and keep tracking them, even after a reboot. When Qlockwork is running, a small clock icon is visible in the system tray (normally at the bottom right of the screen):
If you right-click on the icon, you can select from the following options:
You can easily delete unwanted entries from your Qlockwork activity calendar, but if you prefer you can temporarily stop Qlockwork from tracking what you are doing. Just right-click on the Qlockwork icon in the system tray and click on "Qlockwork Enabled" to untick it.
When Qlockwork's tracking functionality is disabled, the icon in the system tray changes:
To re-enable tracking, just right click on the icon and re-select the "Qlockwork Enabled" option.
Qlockwork tracking always starts again when you restart your PC.
Qlockwork puts your computer activities in a new calendar in Microsoft Outlook.
To view your activities in Outlook you can launch Outlook as normal and select "View Activities in a Calendar" or "View Activities in a List" from the Qlockwork menu.
Just like a normal Outlook calendar, you can choose how your activity calendar looks.
Use the "Day", "Work Week", "Week" and "Month" toolbar buttons to change the number of days displayed in the calendar view:
You can pick a day to view using the month chart display below or by clicking on the "Today" toolbar button.
You can change the resolution of the calendar by right-clicking on the time axis at the left hand side of the calendar display and selecting "10 minutes", "30 minutes", ….
You can view your activities in a list by selecting the "View Activities in a List" entry in the Qlockwork menu.
In the list view, you can sort your activities by clicking on any of the column headings, or group them by right clicking on a column heading and selecting "Group By This Field".
At any time, while you are viewing your activities, you can search for a particular item by selecting Tools -> Find or hitting CTRL-E. You can search on any word present in an activity's project name, description or the application used.
Each activity item in the Qlockwork calendar contains information about the activity you were performing on your PC at that time. Depending on the activity, this information could include:
If you did several different things in a short period, the Qlockwork activity item's description might only include a summary of the period-for example "Firefox: Various". The body of the item usually then includes more data about the different things you did in that period; for example a list of the web pages that you looked at.
You can refresh your activities in any of the following ways:
It can be useful to manually add entries to the activity calendar. To add a new activity entry by hand:
Qlockwork lets you assign projects to your activities. A project can be anything you like. It might be a customer name, an indication of how important the task was, or an indication of how much you charged for it.
Qlockwork can automatically categorize your activities into "projects", using rules based on the activity's subject. This is helpful for distinguishing different kinds of activities or activities for distinct clients.
The "Settings" option on the Qlockwork menu allows you to set up the projects for this categorization.
For each project you can set up the following rules:
If an activity matches more than one project, it will be given the project with the highest precedence (set via the Project Settings option). The allowed values for precedence are "High", "Medium" or "Low".
You can create sophisticated rules for matching activities to projects. Here are some example rules:
You can combine these rules, for example:
This rule will match an activity that contains the word lemon, OR an activity that contains both the words apple and orange.
The easiest way to manually set a project for an activity is, in the list view, to check the activity or activities then select a project from the toolbar dropdown.
In the calendar view, you can select activities by clicking on them, then choose a project from the toolbar dropdown.
You can also manually set a project for an activity by opening the activity (double-click on it), selecting the project you want from the "Project" drop-down box, then hitting "Save and Close".
The easiest way to manually set a project for several activities is, in the list view, to check the activities then select a project from the toolbar dropdown.
If you want to assign a whole day to a particular project, you can do that from "Qlockwork->Set Project for Activities".
Qlockwork allows you to generate an email report listing all of your activities for a particular time period. Select the "Create Report…" option from the Qlockwork menu.
If you are using the Qlockwork Pro version or the trial, you will also get the option to set up scheduled reports. A scheduled report is sent every day or every week to the email address you designate. Scheduled reports are generated by your Outlook client. Your Outlook client has to be running for the report to be generated. If your Outlook client is turned off for a period then when is it turned on, it will send any scheduled reports that are outstanding.
If you are using the Qlockwork Pro version or the trial, your reports will include your scheduled Outlook appointments.
Report emails contain your activity report with an attached CSV file version. To view and edit the data in Excel, double-click on the attached file.
Qlockwork Pro extends Qlockwork with more features for teams and professionals.
With Qlockwork Pro, you can schedule daily or weekly Qlockwork reports to be sent to a colleague, or even yourself.
Scheduled reports are generated by your Outlook client. Your Outlook client has to be running for the report to be generated. If your Outlook client is turned off for a period then when is it turned on, it will send any scheduled reports that are outstanding.
With Qlockwork Pro, you can choose whether your time is tracked in 2, 5, 6 or 10 minute intervals.
For example, if you choose to track your time at 2 minute intervals and work on a task for 2 minutes, it will appear in your Qlockwork activity calendar as a 2 minutes task. If you work on it for 8 minutes, Qlockwork will create an 8 minute activity for it.
With Qlockwork Pro, scheduled Outlook calendar meetings are included in your reports and reported by project. You can also assign projects to individual calendar meetings in Outlook. Just select a meeting by clicking it, then choose a project from the dropdown on the toolbar.
To uninstall Qlockwork, either: